About the role:
The Office Manager is the main interface for external as well as internal stakeholders to ensure the reliable office environment. Office Manager is also responsible for developing intra-office communication protocols and streamlining administrative procedures in order to ensure organizational effectiveness, efficiency and safety.
Key responsibilities:
- Initiates and executes relevant activities to support the Poland country manager, the Leadership Team, the Supervisory Board and its relevant committees;
- Keeps a clear overview and timely signals obstacles;
- Initiates, plans, prepares and organizes various (internal) meetings together with other departments, formal as well as informal, which involves preparing agendas, managing calendars and gathering relevant information;
- Manages and responsible for internal communication, internal presentations, and posts news and events on organizational intranet;
- Conducts reception tasks and is the first point of contact for visitors, our contacts and operational organizational matters;
- Coordinates event-related lunches, social events and special occasions (birthdays, anniversaries etc.);
- Manages office stock, inventories, orders and overall cleanliness of the office; managing relationship with suppliers and service providers;
- Supports in the planning/organizing of the emergency plan & safety trainings
- Manages suppliers' contracts and is the first point of contact for facility issues (such as maintenance, ICT, mobile phone, internet and subscriptions;
- Works closely with relevant providers to ensure a reliable office environment and the ICT related onboarding and offboarding of staff members;
- Supports colleagues with various questions and requests;
- Manage the company cars.
Qualifications and Requirements:
- 5 years of relevant experience.
- Exceptional communication skills, verbal and written.
- Excellent in English and Polish language skills.
- Excellent knowledge of Microsoft Suite, good skills with power point.
- Knowledge of modern archiving and documentation methods.
- Highly motivated and confident with a high level of accuracy.
- Able to multi-task, aim to target and can work under pressure.
We offer:
- Performance and experience based competitive remuneration.
- Department & company wide teambuilding events.
- A supportive and inclusive work environment.
- Opportunities for career development and advancement.
- An exciting opportunity to be part of European transition to Zero Emissions transportation and de-carbonization of the economy.
Our Purpose is to build a zero-emission future that reconnects humanity with nature and a World of clean air. We are looking for talent that connects with this mission and want to create positive impact by joining a diverse and dynamic team 🌏
